THE ORGANIZATION OF KELLAFRIQUE
The KELLAFRIQUE association, which runs the KELLEWANDA programme, is organised around:
- The Central Coordination Office (C.C.O) composed of a Steering Committee (S.C) and an Evaluation Committee (E.C)
- The Board of Directors of KELLAFRIQUE (C.A)
- Office of the President of KELLAFRICA (O.P.K)
Central Coordination Office
It is placed under the supervision of the President General of KELLAFRIQUE. Its main mission is to manage projects, more specifically the KELLEWANDA Programme under its own funding or that of donors.
The Central Coordination Office is headed by a Director General appointed by the President General of KELLAFRIQUE.
The establishment of the C.C.O appears to be a response and an instrument of partnership between donors and authorities in the management, financing and execution of our sectoral and multisectoral projects.
The Central Coordination Office is an operational body that oversees activities, operations, projects and development programmes within KELLAFRIQUE.
The establishment of the BCC seems to us to be a response and an instrument of partnership between talented entrepreneurs, donors and authorities in the management, financing and execution of our programmes, sectoral and multisectoral projects.
The BCC is placed under the supervision of the General Delegation. Its main mission is to manage major projects and programmes under its own or donor funding.
It operates with a steering committee and an evaluation and control committee. The General Delegate combines the functions of Chairman of the Steering Committee and Chairman of the Evaluation Committee within the Central Coordination Office. He exercises his functions under the supervision of the general meeting of KELLAFRIQUE, which is composed of the central board of directors and the shareholders.
As General Delegate, he assumes and ensures the operational management of the Central Coordination Office; as Chairman of the Steering Committee, he supervises the establishment of the main orientations in the management of KELLAFRIQUE, major projects and ongoing and future programmes.
Objective of the C.C.O
The role of the CCO is to raise awareness and relay information to KELLAFRICA members to keep them informed and to involve them in working groups, so that members join the program with the necessary information and clarity on the issues. In order for each event to be a real success, the role of the BCC is to help amplify it.
Explain to understand Our Programs: analysis and decoding around the different aspects of sustainable development, the implementation of the KELLEWANDA program and its challenges.
Fostering synergies: proposing forums for dialogue between members, and between them and national and international authorities.
Promote the visibility and involvement of civil society in a multi-stakeholder approach: globally, the continued increase in the mobilization of civil society for our Programmes makes it possible to organize events in Yaoundé and the regions and/or by participating/contributing to events organised by other structures.
Contribute to KELLAFRIQUE Solutions: CCO is a driving force behind the KELLAFRIQUE Solutions system it has initiated, participating in its programming committee.
Upstream, its Steering Committee will support CCO members to mobilize and provide content to the various components of the KELLAFRIQUE Solutions system (regional visits, TV platforms, radio platforms, social networks, websites).
Awareness-raising and mobilization: The objective of this working group will be to produce an educational document, intended for all stakeholders, on the challenges covered by the KELLEWANDA programme and sustainable development, everyone’s responsibility and the evolution of the models at work to reverse the trend.
Administrative organisation of the central coordination office
A General Directorate: General Directorate Support Division including an organizational unit for management control and information technology; Contracting Division
A Technical Department with a Programme Division;
An Administrative and Financial Department with three divisions (accounting and finance),
control and audit of expenditure and administration and human resources management);
An Internal Audit Department.
Operation of the CCO
The Central Coordination Office is headed by a Director General. He is assisted by an Enlarged Management Committee (EMC) comprising a Technical Director, an Administrative and Financial Director, a Director of Internal Audit, the Coordinator of the Project Implementation Unit and the Head of the Procurement Division. The EMC manages on a daily basis the activities related to the technical and financial execution of programmes, projects and procurement.
The Steering Committee, the KELLEWANDA programme project being of large size, KELLAFRIQUE creates two types of Steering Committees: the first will have an operational vocation since it will be responsible for monitoring the progress phases of the KELLEWANDA programme project and for taking note of the decisions taken in relation to the projects.
The second committee, known as the steering committee, will bring together the managers and senior executives of KELLAFRIQUE, SOCIETES PARTENAIES, who will be called upon to take on missions and tasks that do not fall within the scope of the responsibilities of the participants in the operational committee.
The creation of a steering committee within KELLAFRIQUE is linked to the KELLEWANDA programme project. This very important project requires the implementation of a roadmap that defines the different stages of the implementation of the KELLEWANDA programme project and the distribution of work. This committee is responsible for setting completion deadlines for each phase of the work, coordinating with the project manager(s) to regularly monitor the progress of each actor’s tasks and ensuring that they are carried out properly.
In the CCO, the Steering Committee plays an extremely important role in the execution, validation of strategic choices, monitoring and success of KELLEWANDA programme projects, since it will bring together a group of leaders mainly responsible for ensuring the proper functioning of the work and implementation plans of KELLAFRIQUE projects.
The Steering Committee is the strategic orientation body of the Steering Committee. It will be composed of four delegates: a delegate for Finance, Trade and Marketing who will chair it, a delegate for research, planning and monitoring the implementation of the modernity revolution who will be its vice-president and two delegates from the KELLAFRICA Presidency. The General Delegate is the secretary.
The Operational Steering Committee will be composed of several representatives from each specialty and the member of each department concerned by the project in question.
Evaluation and Control Committee
The Major Projects and Programmes Evaluation and Oversight Committee is a body of the KELLAFRIQUE General Assembly.
There are some projects with a transversal dimension (for example: the KELLADATA platform, BOMABAYE, with health, nutrition, agriculture, well-being…), they will exceed the limits of competence of the Directorates-General and the standing committees.
It therefore seemed necessary that they should be subject to the control of a specific body. Within the framework of its financial control prerogatives, KELLAFRIQUE will set up five essential and permanent missions whose objective is to ensure the efficiency of the Central Coordination Office’s expenditure.
The first, evaluation and monitoring, is responsible for monitoring the use of CCO revenues; the second, is the evaluation and security control of project and programme financing, the purpose of this mission is to verify the application of and compliance with laws, possible sources of project financing and to evaluate any question relating to the finances of these projects and programmes.
The third mission is to carry out evaluation work on cross-cutting subjects, each subject being dealt with by two co-directors general.
The fourth mission is to give its opinion on an impact study accompanying a project or programme submitted by VICODERE COOPERATION, upon referral to the Chairman of the Committee in charge of examining projects and programmes with the approval of the President of the General Assembly;
And finally, the fifth mission is to act as a “control tower” for the evaluation of VICODERE COOPERATION. It can thus collect the recommendations of the fact-finding missions, make useful proposals concerning the agenda of the week devoted to the control of VICODERE COOPERATION.
The Evaluation and Control Committee shall comprise:
10 ex officio members (the President General of KELLAFRICA, who chairs the General Assembly; the Central Secretary General; the Secretary General of KELLAFRICA NATION; the President General Delegate General of KELLAFRICA INTERNATION, the Delegate General of the Central Coordination Office, the President General Manager of VICODERE COOPERATION; the Chairman of the Standing Committees, the General Rapporteur of the Finance Committee, the Chairman of the Committee on Project and Programme Affairs, the Delegate for the Evaluation of Scientific and Technological Choices, 10 members appointed by their KELLAFRIQUE Directorate-General.
THE KELLAFRIQUE ADMINISTRATION COUNCIL
The association is administered by a Board of Directors composed of at least thirty adult members enjoying their civil rights elected by the General Assembly. Ex officio members are the 10 members of the executive boards and the 3 members of each college.
The other members of the Board of Directors are elected for 5 years. They may be re-elected. As an exception, for the first eighteen months following the creation of the association, the members of the Board of Directors and the Executive Committee are appointed by the founding members.
In the event of a vacancy, the Board of Directors shall provide for the temporary replacement of its members by cooptation.
These cooptations must be ratified by the next General Assembly to become final. Replacements shall end at the end of the term of office of the members from whom they have taken over.